The Payments list window includes special column layouts for payment information.

(default) Column Layout

The “(default)” column layout includes columns for all fields.

Standard Column Layout

The following columns are included with the “Standard” column layout:

Client ID This column displays the Client ID for the client whose payment is shown on the row. Click on Client ID hyperlink to open the associated matter in the Tabs3 Billing Matter Manager.
Client Name

This column displays the Client Name for the client.

Note: The Client Name column is a virtual field and cannot be used for sorting.
Date This column displays the Date of the payment.
Status This column displays the Status of the payment.
Amount This column displays the Amount of the payment.
Description This column displays the Description of the payment.

Additional Columns

The following additional columns can optionally be included in Payments column layouts:

Ref # This column displays the Reference Number of the payment.
Tcode # This column displays the transaction code specified in the Tcode field of the payment.
Tcode This column displays the transaction code specified in the Tcode field of the payment, followed by a hyphen, followed by the alpha code, followed by the default tcode description (e.g., “900 - PYM Payment”).
Tcode Type # This column displays the tcode type code based on the Tcode of the payment.
Tcode Type This column displays the tcode type, followed by a hyphen, followed by the tcode type description (e.g., “1 - Regular Payment”).
H/P This column displays “P” if the Status of the payment is P - Print, “U” if the status is U - Update, or “H” if the status is H - Hold.
Source

This column displays “B” if the Source of the payment transaction was Tabs3 Billing, “T” if it was Tabs3 Trust Accounting, or “D” or the payment was created from a data import (such as Import Online Payments).
User ID This column displays the User ID of the user who created the payment.
Creation Date This column displays the date when the payment was created.
Creation Time This column displays the time when the payment was created.
Exp/Adv #

For Work-In-Process and Archived payments, this column displays “E” if the tcode type is 3 - Cost Payment and the transaction type is Expense, or “A” if the tcode type is 3 - Cost Payment and the transaction type is Advance. If the tcode type is not 3 - Cost Payment, this field will be blank.

For Archived payments that originate from automatic client funds payments, this column displays “L” if the payment applies all amounts (Automatic All), “F” if the payment applies to fee amounts (Automatic Fee Pymt), “E” if payment applies to expense amounts (Automatic Exp Pymt), or “A” if the payment applies to advance amounts. Payments that apply to cost amounts (Automatic Cost Pymt) will create separate expense and advance transactions.
Exp/Adv

For Work-In-Process and Archived payments, this column displays “Expense” if the tcode type is 3 - Cost Payment and the transaction type is Expense, or “Advance” if the tcode type is 3 - Cost Payment and the transaction type is Advance. If the tcode type is not 3 - Cost Payment, this field will be blank.

For Archived payments that originate from automatic client funds payments, this column displays “All” if the payment applies all amounts (Automatic All), “Fee” if the payment applies to fee amounts (Automatic Fee Pymt), “Expense” if payment applies to expense amounts (Automatic Exp Pymt), or “Advance” if the payment applies to advance amounts. Payments that apply to cost amounts (Automatic Cost Pymt) will create separate expense and advance transactions.
Apply to Stmt # This column displays the Statement # that the payment was applied to. If the payment did not have a statement # specified, this field will display “0”.
Payment Left This column displays the unallocated payment amount that has not or cannot be applied to the client's balance due amounts. If the payment has been final billed and updated, this field will display “Archived”.
Check # This column displays the Check # of the payment, if specified. If the payment did not have a Receipt Type of Check, or no check # was specified, this field will display “0”.
Reference This column displays the Reference field on linked Tabs3 General Ledger journal entries for the payment. This generally defaults to the Client ID.
Receipt Type This column displays the Receipt Type field of the payment (e.g., “Cash,” “Check,” “Credit Card,” “Other”, “Client Funds,” or “EFT”).

Note: The "Client" terminology used in "Client ID” and “Client Name," can be changed in Customization. This terminology is used on all menus, windows, and reports. However, the label "Client" is used in all documentation.