Overview of GL Integration for Advanced Client Costs Write Offs and Write-Downs

 

Integration can be enabled for adjustments of Tabs3 Billing advance cost totals. This is done by adding each desired advance cost type to a table using the GLS Integration Setup program.

Once the integration is configured, journal entries are created automatically when an advance is adjusted. The journal entries are created without any user intervention. Journal entries are created for any of the following:

• Changing an advance transaction amount
• Changing an advance transaction from billable to non-billable
• Deleting an advance transaction
• Writing off an advance amount
• Reversing a write off of an advance amount
• Writing-up or writing-down an advance transaction

In GL, you can verify the journal entries created by an adjustment by using any of the following:

• General Ledger Report
• Journal Report
• Journal Entry Verification List
• Journal Entry file

Adjusting an advance in Tabs3 Billing will make adjustments in GL; however, changing a journal entry in GL will not make changes to the Tabs3 advance cost entry. As a rule of thumb, changes and deletions should be made to the original entries in the application in which they were generated.

AP Note: Firms that use Tabs3 Accounts Payable (AP) post journal entries for costs to GL using the AP application. Adjustments to these costs in Tabs3 Billing will create journal entries in GL; however, it is recommended that the invoice in AP be adjusted, which will then correct both the journal entries in GL and the cost in Tabs3 Billing.

Source of the GL Journal Entry Fields

The following indicates the source of the GL journal entry's fields:

GL FIELD	SOURCE
Trans #	Automatically assigned by GL.
Date	Date of the adjustment.
Account	The credit account from the GLS Accounts Table for Payments Allocated to Costs, and the debit account from the GLS Accounts Table for Advanced Client Costs Write Offs and Write-Downs.
Debit/Credit	The Amount of the adjustment.
Description	The description of the Description Only Transaction associated with the write off, or the adjustment type (e.g., “Write Off” or “Write-Down”).
Check #	0.
Jrnl	The GLS Accounts Table for Advanced Client Costs Write Offs and Write-Downs.
Reference	Tabs3 Billing Client ID.
Status	The Status will be cleared, indicating that the journal entry is Outstanding.
User ID	User ID performing the adjustment.
Date Entered	System Date when the adjustment is made.

See also:	How GL is Affected When a Tabs3 Cost is Changed
	How GL is Affected When Costs are Written-Up/Down
	How GL is Affected When Costs are Split
	GL Integration Overview