| QuickBooks General Journal Entry Window | 
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When a cost or payment entry is saved in Tabs3, journal entries can be posted to QuickBooks. When integrating using the QBXML Format, journal entries are posted directly to the QuickBooks data files.
The integration is based on a double-entry accounting system. For each Tabs3 cost or payment transaction that integrates with QuickBooks, you will need to post a minimum of two journal entries (i.e., one debit journal entry and one credit journal entry). Compound journal entries are allowed and there is no limit to the number of journal entries that can be posted for a single payment transaction. Each journal entry for the transaction is entered in the Journal Entry portion of the window. Default QuickBooks debit and credit accounts can be specified for each cost and payment transaction code. The Save Record button is then used to save the journal entry to the lower portion of the window. Once all journal entries for the transaction have been saved, the Save All button can be used to save the journal entries. Equal debits and credits must be posted before journal entries can be saved.[Note: You can save journal entries for a portion of the transaction as long as the debits and credits are equal (typically not recommended).]
The Total and Remaining amounts are shown at the top of the window to assist with posting the journal entries. The Total figure represents the full amount of the Tabs3 payment transaction. This figure does not change. The figures in the Remaining column, including the Balance figure, are updated each time a record is saved or deleted (and also when the Apply Balance button is used). When equal debits and credits for the full payment transaction amount have been posted, the Remaining Debit, Remaining Credit and Balance figures will all be set to 0.00 and you can use the Save All button to save the journal entries to QuickBooks.
The following fields are available:
Note: The QuickBooks General Journal Entry window does not appear when saving a Cost transaction. Instead, journal entries are created automatically. The QuickBooks DB Acct field in the Cost file can be used to specify the account for the debit entry. If a cost is saved with a blank QuickBooks DB Acct field, the debit entry is posted to the STI-Expense account. The credit entry is always posted to the Accounts Payable account.
Note: Deleting, reversing, or refunding a Tabs3 payment transaction creates adjusting entries in QuickBooks. Changing a payment transaction displays the QuickBooks General Journal Entry window, allowing you to make the corresponding changes to the QuickBooks Journal Entries.
Client Funds Note: Client Funds payments to the firm do not generate QuickBooks journal entries.
Note: Journal entries will only be created for transaction codes with the Integrate with QuickBooks check box selected in the Transaction Code file. Additionally, only payments for clients configured to integrate with QuickBooks will create journal entries (i.e., the Integrate with QuickBooks check box is selected on the Setup tab of the Client file).
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