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The Subtotal by section can be used to display journal entry subtotals for transactions or batches. This feature is particularly useful when working with large compound journal entries.
Transactions and batches can be subtotaled by selecting one of the following:
Trans # (Batch tab only)
GLS will save this selection as the default each time you close the Journal Entry program.
A subtotal for both Debits and Credits is displayed, as well as the Difference between the debits and credits for the selected subtotal type. When the Difference is 0.00, the transaction or batch is in balance. If there is a difference, either DB or CR will be displayed to the right of the difference to indicate whether the difference is a debit or credit balance.
The label "Subtotal for" is displayed with the subtotal type selected as well as detailed information on what is being subtotaled. For example, if you are subtotaling by Account and an entry for account 1130.00 is selected, then "Subtotal for Account: 1130.00 D - Payroll" may be displayed. Likewise, if you are subtotaling by Check # and an entry with a check # of 25519 is selected, then "Subtotal for Check #: 25519" will be displayed.
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