The GLS Accounts Table for Expense and Advance Cost Entries window can be accessed by clicking the Cost Entry Accounts button on the GLS Integration Setup program.

This window allows you to add, change and delete Expense and Advance tcode mappings for integration with Tabs3 General Ledger (GL). A tcode account mapping links a Tabs3 Billing expense or advance tcode with GL accounts and a GL journal. Tcodes not included in the table will not integrate with GL.

The table consists of four columns with the following information:

Tcode Tcode number followed by tcode description.
Debit Account The GLS Debit Account # and Account Name.
Credit Account The GLS Credit Account # and Account Name.
Journal The GLS Journal # and Journal Name. The Journal # will be used for both the debit and credit journal entries for the item.

Note: The Debit Account, Credit Account, and/or Journal fields can be left blank. When an expense or advance transaction is saved and any of these fields are blank, the GLS Integration window will be displayed, thus allowing the user to specify the missing information at the time of data entry (provided the user has Detail Cost GLS View access rights).

The New button or Alt+N can be used to add a new tcode account mapping. An Assign GLS Accounts window will be displayed allowing you to define a new mapping.

The Edit button or double-clicking a row can be used to edit the highlighted tcode mapping. An Assign GLS Accounts window will be displayed with the information for the selected tcode mapping.

The Delete button can be used to delete the highlighted tcode mapping from the table. Only one item can be deleted at a time using this button.

The Clear All button can be used to clear all tcode mappings in the table.

The OK button can be used to close the GLS Accounts Table. Any changes to the table will be saved.

The Cancel button can be used to close the GLS Accounts Table window without saving any changes to the table.

You can change the sorting order of the items by clicking a column heading. An ascending sort indicator will be shown in the column heading indicating the sorting order. Clicking the same column heading again will reverse the sort order and change the sort indicator to a descending sort indicator.

AP Note: Firms that use Tabs3 Accounts Payable post journal entries for costs to GL using the AP software. Therefore, these firms typically do not configure Tabs3 Billing transaction codes to integrate with GL because the integration is handled by AP.

See also:   GLS Integration Setup
  Posting Methods