The Assign GLS Accounts window can be used to assign General Ledger Software (GLS) accounts and journals for integrating Tabs3 payments, client funds, and costs. The following information may be displayed depending on the information you are configuring:

Posting Method

The Posting Method fields are displayed in this window when the corresponding posting method is selected in the GLS Integration Setup window. The following posting methods may be displayed:

  • Client Category
  • Client Location
  • Cost Type
  • Payment Tcode
  • Primary Timekeeper
  • Secondary Timekeeper
  • Originating Timekeeper
  • Working Timekeeper

The button can be used to open a Lookup window for that field type, which allows you to view a list of existing items and select any item by double-clicking it. Only existing items will be accepted. The description of the selected items will be displayed to the right of the field after the item is entered.

The following items may also be displayed in these fields and the button will not be available:
 
All Other The AO (All Other) field can be used to map a debit account, credit account and journal for any allocations that are not defined in the table.
All Other Advances The AOA (All Other Advances) field is only displayed when accessing this window via the GLS Accounts Table for Cost Payment Allocation window. This field can be used to map a debit account, credit account and journal for any advance cost type allocations not defined in the table.
All Other Expenses The AOE (All Other Expenses) field is only displayed when accessing this window via the GLS Accounts Table for Cost Payment Allocation window. The AOE (All Other Expenses) field can be used to map a GLS debit account, credit account, and journal for any expense cost type allocations not defined in the table.

Note: The Working Timekeeper Lookup window includes a Firm timekeeper, allowing specific GLS accounts to be assigned to the Firm for fee compensation amounts allocated to the firm.

Accrual Item

The Accrual Item fields are displayed when assigning GLS accounts for predefined accrual items. The following fields may be displayed:

Accounts Receivable

Fee A/R

Expense A/R

Advance A/R

Finance Charge A/R

Unapplied Payment A/R

Progress Fee A/R

Work-in-Process

Fee WIP

Expense WIP

Advance WIP

Progress Fee WIP

Client Funds

Debit Account & Credit Account The Debit Account and Credit Account fields can be used to assign GLS accounts to the item. The button can be used to open the GLS Account Lookup window that allows you to view a list of existing GLS accounts and select an account by double-clicking it.

Accrual Integration Notes: Accrual items can be assigned asset accounts for the debit accounts and liability accounts for the credit accounts.

Changing the account numbers after balances have been posted will cause adjustments to be made the next time the Post Tabs3/TAS Accrual Balances program in GLS is run.

Journal The Journal field can be used to assign a GLS journal to the item for both the debit and credit journal entry. The button can be used to open the GLS Journal Number Lookup window that allows you to view a list of existing general ledger journals and select any journal by double-clicking it.
Description The Description field is only displayed when assigning GLS accounts to Accrual items. Maximum of 40 characters. Enter the text you want used for both the debit and credit journal entries.

The OK button can be used to close the Assign GLS Accounts window and save any changes made to the item.

The Cancel button can be used to close the Assign GLS Accounts window without saving any changes to the item.

See also:   GLS Integration Overview
  How to Set Up GLS Accrual Accounts