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Multi-Access Function

The Advanced Printing Features window allows you to specify how you want the various advanced printing features for reports handled by the specified printer. Keep in mind that these settings affect the Preview window output as well as the printed output.

Note: These settings apply to all reports in all Tabs3 Software applications where applicable unless indicated otherwise. The only setting in this window that applies to Tabs3 Billing statements is the Optimize for Print to File setting.

Allow Variable Font Sizes and Styles

Use Commas in all Numeric Fields

Allow Gray Text and Lines

Preview Negative Numbers in Red

Print Negative Numbers in Red

Optimize for Print to File

Remove Formatting when Saving to Excel

Embed Fonts in PDF Files

Footer

Print Footer

Print User Initials

Print Horizontal Ruling Line

Font Size Adjustment

Gray Shade Density

Gray Text and Line Density

Allow Variable Font Sizes and Styles If this check box is selected, multiple font sizes and font styles (i.e., bold, italics, decreases and increases in point size) are used to enhance the appearance of the report. If this check box is cleared, only a single font size will be used for the report and some font styles will be removed. Typically, this check box is selected for laser and ink-jet printers but cleared for dot matrix printers and/or monospaced fonts.
Use Commas in all Numeric Fields

If this check box is selected, numeric fields and dollar amounts on reports will print with commas (e.g., 1,000). If this check box is cleared, commas will not be printed (e.g. 1000). Although selecting this check box improves readability of numeric fields on reports, selecting this check box causes a smaller font to be selected when Automatic Font Selection is being used. Additionally, when this check box is selected, longer numbers may be printed in a smaller font or cause a line break in order to show the entire number.

Note: This setting does not apply to 1099 Forms in Tabs3 Accounts Payable (AP) or Trust Accounting (Trust), to Tabs3 Billing Custom Report Writer, or to Tabs3 General Ledger Custom Report Writer.
Allow Gray Text and Lines Some reports may emphasize or de-emphasize certain sections by using gray text and lines, thereby providing contrast from the black text and lines in order to improve report readability. Select this check box if you want to use gray text and lines. Clear this check box if you want gray text and lines to print as solid black instead of gray. The Gray Text and Line Density slider bar in this window can be used to adjust how dark the gray text and lines print.
Preview Negative Numbers in Red
If this check box is selected, the negative numbers on most reports will be shown in red in the Preview window. If this check box is cleared, negative numbers will be shown in solid black in the Preview window. If both the Preview Negative Numbers in Red and Allow Gray Text and Lines check boxes are selected, negative numbers that print in the gray text area are shown as gray.
Print Negative Numbers in Red If this check box is selected, the negative numbers on most reports will be printed in red. Printers not capable of printing color will print the negative numbers in a shade of gray. If this check box is cleared, negative numbers will print in solid black. If both the Print Negative Numbers in Red and Allow Gray Text and Lines check boxes are selected, negative numbers that print in the gray text area are shown as gray.
Optimize for Print to File

Select this option if you will be using the printer to save a report to a disk file. When this check box is selected, the software will make adjustments using character counts instead of font calculations, thus eliminating clipping problems encountered when printing to a file.

Note: It is not always possible for the file output to match the printed output or preview window.

Note: We do not recommend selecting this option for your normal printing jobs because of adjustments made to avoid clipping problems. When saving output to a file, the best solution is to configure a special printer for print-to-file output. See also: Recommended Guidelines
Remove Formatting when Saving to Excel The Remove Formatting when Saving to Excel check box applies when saving a report to a file and selecting the Excel Files (*.xlsx), Excel Macro-Enabled Files (*.xlsm), or Excel files 97-2003 (*.xls) file type. If this check box is selected when saving to an Excel file, all font size adjustments and styles (i.e., point size changes, bold, red, italics, and gray text), number formatting (i.e., commas, percent signs, trailing zeros, and currency), gray and black lines, and shading are removed from the output file. If this check box is cleared, the report will include this information in the Excel file. Additional information regarding Excel output can be found in Knowledge Base Article R11280, “All About Outputting Tabs3 Software Data to Excel”.
Embed Fonts in PDF Files

Selecting the Embed Fonts in PDF Files check box is useful when your firm uses fonts that are not provided with Microsoft Windows. If a non-standard font is used in a PDF file, but is not embedded, the recipient of the PDF file may not be able to view it in the desired format. This is because Windows will replace the non-standard font with one that is already installed on the recipient's computer, which may not provide optimal results.

Note: When this check box is selected, the software embeds a subset of the font, which means only the characters used in the document are embedded. This helps keep the PDF file size smaller. Depending on which characters are present in the file, it may not be possible to successfully edit the PDF file with a third-party application, such as Adobe Acrobat.

Note: Embedding fonts causes PDF files to be larger (by approximately 300K per file).

Note: This setting applies to all PDF files generated by the software.

Note: Some fonts cannot be embedded due to copyright permissions.

Print Footer If the Print Footer check box is selected, a footer prints at the bottom of all report pages (excluding statements, labels, checks, and 1099 forms). The right side of the footer includes the date and time when the report was run and the left side of the footer optionally includes the initials of the User ID who ran the report. If this check box is cleared, a footer will not print on reports printed by this printer.
Print User Initials

This option is available only if the Print Footer check box is selected. Select this check box if you want the initials of the user who prints the report to print on the left side of the footer (not the User ID). The user initials (up to 3 characters) are defined in the User Configuration program in System Configuration. Clear this check box if you do not want the user's initials to be printed in the footer.

Note: User initials are not available in Tabs3 Billing Remote.
Print Horizontal Ruling Line This option is available only if the Print Footer check box is selected. Select this check box if you want a horizontal ruling line to print across the page immediately above the footer. Clear this check box if you prefer the footer to print without the horizontal ruling line.
Font Size Adjustment %

Minimum of 50% and maximum of 150%. The default Font Size Adjustment % is 100%, which indicates no adjustment. You can use this option to adjust the selected font size by a percentage in the event that you want the calculated font size to be slightly larger (or slightly smaller). Adjusting the Font Size Adjustment % field will adjust the font size by the specified percentage but retain the report width. For example, if the font selected is a 10 point font, specifying a 120% adjustment will force the report to use a 12 point font instead with the original report width (i.e., 10 point. x 120% = 12 point). If you find the font size too small, try starting with an adjustment of 110% and using a trial and error approach to determine if this adjustment works for all reports. Although this option is typically implemented in conjunction with Automatic Font Selection, it also applies when Manual Font Selection is employed.

Note: Be aware that this adjustment affects all reports in all Tabs3 Software applications and may cause undesirable results for some reports such as clipping, overprinting, and other spacing issues. Most firms will keep this setting at the default 100%.

Note: As an alternative to using this method, consider changing the Font Selection Mode to Manual and specifying the desired font size.

Tip: This feature is primarily used for micro adjustments for fine tuning the calculated font size. If most of your reports look good but you want to make adjustments for one particular report, consider setting up a special printer to be used for that report.

Note: This feature is not a zoom feature. A special zoom feature is available when previewing reports on the screen.

Technical Note: The vertical spacing is based on the height of the font actually printed (except for checks, forms, and labels which always print using 6 lines per inch).
Gray Shade Density Minimum of 0% and maximum of 100%. The default Gray Shade Density is 20%. Some reports emphasize certain text using a technique that prints a gray shaded area behind the text. The Gray Shade Density box includes a slider bar that can be used to lighten or darken the density of these gray shaded areas. When adjusting the slider bar, the corresponding percentage is shown above the slider bar. Setting the Gray Shade Density at 0% removes the gray shading completely whereas setting it at 100% prints an extremely dark gray--but not solid black (so as to allow black text to still be seen). Different printers have different thresholds of gray shading; therefore, we recommend experimenting with this setting to achieve the best result for your printer output. For example, you may find that 25% is way too dark for your printer, 15% prints no shading but 17% is perfect. This option does not affect gray text or gray lines.
Gray Text and Line Density Minimum of 0% and maximum of 100%. This option is only available if the Allow Gray Text and Lines check box is selected. The default Gray Text and Line Density is 40%. The Gray Text and Line Density box includes a slider bar that can be used to lighten or darken the density of the gray text and gray lines. When adjusting the slider bar, the corresponding percentage is shown above the slider bar. Setting the Gray Text and Line Density at 0% prints the gray text and lines extremely light, but does not remove the text and lines completely whereas setting it at 100% prints solid black. Different printers have different thresholds of gray shading; therefore, we recommend experimenting with this setting to achieve the best result for your printer output. For example, you may find that 50% is too dark for your printer, 25% is too light but 43% is perfect. This option does not affect the gray shaded area that prints behind black text.

The OK button will save any changes made in this window for the selected printer to the STI.INI file.

The Cancel button will cancel any changes made in this dialog box and no changes will be saved to the STI.INI file.

The Default button will reset all Advanced Printing Feature values to their original default values.