Example #1

Let's say you have three timekeepers numbered 1, 2, and 3. Timekeeper 2 is leaving the firm and you want timekeeper 3 renumbered to timekeeper 2. One option would be to select timekeeper 3 as the Old Number and timekeeper 2 as the New Number. However, this option would effectively combine the productivity totals for timekeepers 2 and 3 which is most likely an undesirable consequence. A better option would be to renumber timekeeper 2 to a timekeeper number that is used to track former timekeeper productivity and then renumber timekeeper 3 to timekeeper 2 using the Overwrite option. Many firms reserve the largest unused timekeeper number to track former timekeeper productivity. This second option would require that you run the renumber process twice (once to renumber timekeeper 2 to the number used for former timekeepers and once to renumber timekeeper 3 to timekeeper 2).

Example #2

Let's say your firm has 6 current timekeepers. Timekeepers 1 and 2 are partners, 3 and 4 are associates and 5 and 6 are paralegals. Your firm has hired another associate and because you want the timekeeper numbers to be grouped together, you want to enter the new associate as timekeeper number 5 and move the paralegals to numbers 6 and 7. In other words, you want the paralegal that was number 6 to be number 7 and the paralegal that was number 5 to be number 6. Doing this will free up timekeeper 5 for the new associate.

In your renumbering process, you will enter 6 as the Old Number and then enter 7 as the New Number (you will see the label "New"). Next, you will enter 5 as the Old Number and then enter 6 as the New Number. Since 6 is an existing timekeeper, you will be given the option to overwrite it. Select to overwrite since you are replacing timekeeper 6. You will then begin the renumbering process. After renumbering, you will add the new associate as timekeeper 5.