In Edit GLS Client, you can Restrict Journal Entries to xxx days in the future, Restrict Journal Entries to xxx days in the past, and set a Date through which books are closed.

When a date is entered that falls outside of the date restrictions defined, a message will be displayed. The message displayed depends upon the restriction, and whether the access right for Bypass Journal Entry Date Restrictions is assigned.

Confirmation Message

Attempting to post a journal entry with a date outside of the Restrict Journal Entries to xxx days in the future/past restrictions when you have access rights to Bypass Journal Entry Date Restrictions will display the following message:

The date specified is outside of the Journal Entry Date Restrictions configured in General Ledger.

Are you sure you want to adjust this period?

Click Yes if you want to use the date entered.

Click No if you want to close the message and enter a different date.

Note: Managers automatically have access rights to Bypass Journal Entry Date Restrictions. Non-manager users must be assigned to an access profile with that right enabled in order to post journal entries outside of future and past date restrictions.

No Rights Message

Attempting to post a journal entry with a date outside of the Restrict Journal Entries to xxx days in the future/past restrictions when you do not have access rights to Bypass Journal Entry Date Restrictions will display the following message:

The date specified is outside of the Journal Entry Date Restrictions configured in General Ledger. You do not have rights to adjust this period.

Click OK to dismiss the message, allowing you to enter a different date or cancel the transaction.

Period Cannot be Adjusted Message

Attempting to post a journal entry with a date prior to the Date through which books are closed will display the following message:

The date specified is prior to the date through which General Ledger has been closed. This period cannot be adjusted.

Click OK to dismiss the message, allowing you to enter a different date or cancel the transaction.

Note: This option applies to all users including managers and users with access rights to Bypass Journal Entry Date Restrictions.

See also:   Date Restrictions
  Knowledge Base Article R11818 - Access Rights