Information in columns can be printed on a report or used for calculations, or selection and sorting purposes.

Note: In order to select a field for sorting, it must be defined as a column.

Select this check box if you want the column to print on the report.

Clear this check box if you do not want the column to print on the report. For example, if you want to use a field in a formula line but don't want the field to print on the report, you would clear this check box. As another example, you may want to sort and total a report by category, but you don't want the category to print in a separate column on the report since the category number already prints in the subtotal line. When this check box is cleared, the Column Width, Header 1 and Header 2 fields will be unavailable.

Note: If the column you are defining is a Client Notes (#40), Billing Notes and Instructions (#45), Beginning Statement Notes (#46) or Ending Statement Notes (#47) field, the Print on Report field behaves differently. When including notes on a report, the notes text begins printing on the line below the client record. The Column Width field allows you to specify the width of the notes. Notes will be reformatted to the specified width. When including notes on a report, you will also be allowed to specify a Left Indent for the notes. Column headings cannot be defined for the notes column, however the note field label can optionally be included. Notes cannot be used in sorts or selection criteria. However, if you clear the Print on Report check box when defining a notes column, only clients with that type of note will be eligible for selection.